Job Description

The Position

Reporting to the Employment/Training and Post-Secondary (ETAPS) Manager, the ETAPS Coordinator is responsible for the overall administration, coordination, development, and support in the implementation of Education and Employment programming for students & adult members of the shíshálh Nation. This includes assisting the ETAPS Manager in implementing and adhering to the Indigenous and Northern Affairs Canada (INAC) Post-Secondary Student Support Program (PSSSP) and the ISET Indigenous Skills and Employment Training Program, shíshálh Nation Adult Education Program. This is a temporary position with the possibility to become permanent.

The Candidate

• Administer the PSSSP, ISET and Adult Education Programs in accordance with respective policies.
• Meet prospective students/clients to determine their career goals and develop action plans.
• Meet with high school students and work with SD46 staff to ensure students have the prerequisites to apply for programs.
• Assist clients with filling out appropriate application forms, i.e., SIB Post-Secondary funding form, PIF (ISET Personal Information Form), SIB Adult Education funding form and institutional application forms.
• Recommend applications for approval in accordance with program policy.
• Arrange sponsorship for approved clients for tuition and textbooks.
• Process monthly training allowances. ARMS Data Entry. Attend Integrated Case Management meetings.
• Attend First Nations Education Steering Committee (FNESC) Post-Secondary Coordinator Workshops.
• Communicate regularly with clients to verify progress. Arrange tutorial services for clients.
• Coordinate group training programs and Summer Work Experience Program.
• Help clients seek new employment and assist with resumes/cover letters and interview preparation. 
• Keep up-to-date with current trends in employment resources and have these resources available in the job search room. Organize job and career fairs for membership.
• Liaise, network and maintain relationships with external agencies to promote educational opportunities.
• Create promotional materials for recruitment to programs and actively recruit clients for programs.
• Perform clerical functions to ensure all scanning, faxing, photocopying, etc., as needed and requested.
• Organize and maintain manual and electronic files.
• Perform all other tasks within the scope of the position and as assigned.

Qualifications, Skills and Abilities

• At least a Bachelor's degree, possibly in Education, Business or Counselling, is preferred.
• Work experience in a related field may also be desirable. 
• Excellent verbal and written communication skills.
• The ability to handle a variety of tasks, prioritize and problem-solve.
• Proficient with MS Office programs, particularly Word, Excel, and Outlook, with a willingness to learn other programs. Good spreadsheet and database management skills.
• Good organizational and time management skills and the ability to be flexible to meet changing priorities.
• Ability to maintain a high level of accuracy and to handle sensitive & confidential information appropriately. Physical and mental ability to perform the duties of the position.
• Willingness to learn about shíshálh cultural protocols and traditions. 
• A valid driver’s license and a clean Criminal Record Check.

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